📌 FAQ – Frequently Asked Questions in Mangose

🥭 Basics

What is Mangose?

Mangose is a task and project management application that allows you to organize work into collections, views, and spaces. Thanks to its flexible system, you can tailor your workflow to your needs.

Is Mangose free?

Yes, the basic version is free, but there is also a Premium version, which offers:

Unlimited collections, folders, and views
More storage space for files
More collaborators (the free version allows up to 3)

How do I create a new space?

Click the plus button in the first bar on the left, enter a name, and choose the type: Personal, Team, or School.

How do I create a new collection?

In the sidebar, click + New Collection. You can name it and start adding tasks or entries.

What are views?

Views allow you to organize and browse content in different ways within a collection. You can choose:

Board (Kanban) – Organizes tasks in columns (e.g., To Do, Doing, Done).
List – A classic list of entries.
Table – A spreadsheet-style view with additional fields.
Gallery – A visual presentation of entries, useful for cataloging images.
Canvas – A space for rich-text editing and documentation.

Can a collection have multiple views?

Yes! Each collection can have multiple views, and each one can display tasks differently. This allows you to customize your workflow to fit your needs.

Each view can have its own filters and sorting, enabling different ways of organizing the same data.
For example, you can have a Kanban Board for managing tasks while also having a List View sorted by due dates.
By customizing views, you can switch between different ways of working without altering the collection’s content.

How do I add a new entry or task?

In the selected collection, start typing in the New task field. Press Enter, and Mangose will automatically create a new entry.

How do I edit or delete a collection?

Click the three dots next to the collection name, where you'll find the options to Archive Collection, Delete Collection, or Open in a New Window.

🥭 Managing Tasks

How do I mark important tasks?

Click the star next to a task to mark it as high priority.

How do I add fields to a task?

In a task, click Add Field, then choose options such as Due Date, Responsible Person, Reminder Date, or Custom Fields.

How do I filter and sort tasks?

In the top right corner, you'll find the Filter and Sort buttons, where you can sort tasks by Creation Date, Due Date, Last Modified, etc.

What is a section?

A section helps organize tasks and entries in a collection, making it easier to structure work. Sections behave differently depending on the view:

Board (Kanban) – Sections appear as columns (e.g., ToDo, Doing, Done), where tasks can be dragged and dropped.
Gallery – Sections group cards visually, helping to organize images, ideas, or inspirations by category.
List – Sections act as headings, separating tasks in a vertical layout.

How do I add a section?

To add a new section in a given view, click the three dots, select Add Section, and create a category to group tasks.

Sections can be edited, reordered, or removed as needed. 💡

How do I add or change a task cover?

Open a task, click the three dots in the top right corner, and select Change Cover. You can upload an image or remove the current cover.

How do I archive a task?

Click the three dots in the top right corner of an open task and select Archive.

How do I add a comment to a task?

Open a task, type your comment in the Write something... field, and click Send comment!.

How do I add a file to a task?

Open a task and click Add Files to attach images, documents, or other files.

🥭 Customization & Settings

How do I change the language or theme of the app?

Go to User Settings, where you can change the language, theme, and time zone.

How do I enable notifications?

In User Settings, you can enable Push Notifications for Tasks and Email Reminders.

How do I invite collaborators to a space?

Go to Space Settings > Add Collaborators and enter the email address of a new team member.

How do I manage my Mangose Premium subscription?

In Space Plan, you can view your subscription, add users, change payment methods, or cancel your plan.

How do I open a collection or task in a new tab?

If you use Mangose in a browser, click the three dots next to a collection or task and select Open in a New Window.

🥭 Integrations & Automations

How do I add tasks to Google Calendar or Apple Calendar?

In the Calendar view, click the iCal link icon to generate a sync link for Google Calendar or Apple Calendar. For detailed instructions, visit our Calendar Integration page.

What is MangoseAI?

MangoseAI is an integrated assistant that helps generate tasks, find information, and manage projects automatically. You can ask, for example:

“Find attractions in Thailand and add them to the ‘Trips’ collection.”
“Summarize the current task status in the ‘Work’ collection.”

For more information, visit our MangoseAI page.

🥭 AI Workflow

What is AI Workflow?

AI Workflow is an advanced automation feature in Mangose that uses artificial intelligence to execute custom workflows based on natural language prompts. Unlike traditional rule-based automations, AI Workflow allows you to describe what you want to happen in plain English, and the AI will intelligently perform actions like updating tasks, creating new entries, sending notifications, or integrating with external services.

How do I set up an AI Workflow?

In a collection, go to the AI Workflow tab. Write a prompt describing the automation logic, such as: "When a new task is created, check if it has a due date. If not, set a default due date 7 days from now and notify the responsible user." Then select the triggers that should activate the workflow (e.g., new-task, task updates).

What triggers can activate AI Workflows?

You can choose from various triggers:

New Task: When a new task is created
Task Edit: When an existing task is edited
Property Change: When a task property is changed
General Update: For general updates
Reminder: When a task reminder is triggered
Due Date: When a task's due date is reached

What can AI Workflows do?

AI Workflows can perform a wide range of actions using AI tools:

Update task properties and fields
Create new tasks or sections
Send notifications to users
Integrate with external APIs
Manage collections and workspaces
Perform calculations and data processing

Are there ready-made workflow templates?

Yes, the AI Workflow interface includes preset prompts for common scenarios, such as:

Auto-assigning tasks based on keywords
Escalating overdue tasks
Generating summaries or reports
Syncing with external calendars or tools

The fastest way is through our Discord – we respond quickly and assist users there.
You can also use the chat in the bottom-right corner of our website – just open it and type your question.
We are available on Instagram and Facebook, where you can send us a message.
If you prefer email, contact us at [email protected].

We’re happy to help – reach out anytime! 💛

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📌 FAQ – Frequently Asked Questions in Mangose